Commercial Booths & Food Vendors

Message to Vendors

The Harvest Home Fair in Cheviot, Ohio is September 11-13th, 2026 and we hope that you'll join us! The Harvest Home Parade will be Thursday, September 10th and admission to the fairgrounds will be free for all after the parade. We have Early Bird Pricing Available for contracts & payments received by June 15th!

Lease a booth at the Harvest Home Fair and have access to approximately 15,000 guests and your business will be part of a multi-generational event that has taken place since 1860! Not only are you promoting your business/not-for-profit at a family friendly event but all proceeds after expenses fund grant proposals for children & local organizations in the Westwood-Cheviot community.

If you’re not sure which type of booth is right for you, send an email to HarvestHomeFair.Booths@gmail.com and we’ll help you sort it out!

Standard Booths (Commercial & Non-Profit Vendors)

Commercial & Non-Profit Vendors are provided an approximately 10’x9’ booths with front and side rails, a table, 2 chairs, overhead lighting and electric. We typically host a number of local and regional brands as well as a number of local organizations and community groups

Standard Booth Contract

Vendor Instructions - FAQ

Food Vendors

There is some variability in pricing for food vendors based on the size/energy requirements for each vendor. The Harvest Home Fair Association runs the Fair Kitchen out of the Lodge at the park and we will want to work with all of the food vendors to minimize direct competition between vendors so that all vendors can have a successful Fair!

Please remember the 10x20 food vendors under fair provided tents are counted as a double booth for pricing.

Vendors are prohibited from selling sodas and water. Other beverages must be pre-approved by the Fair Association in advance.

Food Vendor Contract

Vendor Instructions - FAQ

Booth Equipment

Booths shall be approximately 10 feet by 9 feet and constructed of metal poles; canvas roof; shall have electrical power and light connections, including 2 electric lights. Size may vary.

Police Protection

The Association shall provide overnight police protection for the entire premises of the park deemed necessary. Vendors are cautioned to remove merchandise from the Fair prior to the Monday after the Fair or to make their own special arrangements for continued protection. The Association is not responsible for lost or stolen items.

Security / Wristbands

We have added more security to the fair including bag restrictions, age restrictions, and wristbands. Wristbands are required to enter the fair during operating hours. Vendors will be given wristbands for their volunteers which will allow them to bypass the line of guests waiting to get into the fair. Vendors are also allowed leeway on the baggage restrictions, but bags are subject to search at the gate if workers enter during fair operations. All minors must be accompanied by an adult, at all times. See the FAQ for additional details

Vendor Rules

The Vendor representatives and attendants MUST CONFINE ANY SELLING, DEMONSTRATING ACTIVITIES OR OTHER ACTIVITIES TO THE SPACE OR BOOTH SPECIFIED IN THIS AGREEMENT.
No free food or merchandise may be distributed without the prior consent of the Association.
Vendors are prohibited from selling sodas and water. Other Beverages may be sold with advance approval from the Association.
No loudspeakers shall be permitted to be used by Vendor or its agents and representatives.
Equipment and supplies placed on display shall be placed at the sole risk of the Vendor, and neither the Association, the Kiwanis Club of Cheviot-Westwood, the members and officers of each, nor the City of Cheviot, shall be held liable for any loss or damage whatsoever which may occur to the Vendor, its agents and representatives, from any cause, including, but not limited to, injury which may be sustained by Vendor or its agents and employees, and loss or damage to personal property.
All merchandise sold from the booth or space shall be pre-approved by the Fair Association. The Association would be opposed to, for example, vendors selling items displaying profanity or offensive statements, advocation for actions in opposition to the Association’s mission and reputation, or other items or activities of a sensitive nature. The Association reserves the right to have the Vendor remove any items they feel violate the above agreement.
Vendors hereby authorize and give their full consent to the Association to copyright and/or publish any and all photographs, videos, film and any other form of audio/visual communications in which they appear (separately or together) while attending the Event. Vendors further agree that the Association may transfer, use or cause to be used, these above-mentioned forms of media for any exhibitions, public displays, publications, commercials, art and advertising purposes, and television programs without limitations or reservations.
Vendor agrees to take appropriate precautions to secure tent, tables and other displays from movement due to weather or any other potentially dangerous circumstance.
Vendor agrees that there will be no refund due to cancellations, weather or any other unforeseen situations. The Association will, however take into consideration substitute vendors on a case-by-case basis with no guarantee.
Vendor agrees that their booth is not secured until payment is received.
Vendors shall not be permitted to park any vehicles on the Fair premises during the hours of the Fair. Vehicles may be allowed on site for load / unload during designated set-up / tear down times, before and after the Fair. Parking will be provided for Vendors. On-site parking is limited, each vendor will be given (1) parking pass per booth.
Weekend Vendors will be provided with (15) Booth complimentary gate passes ($75 value) to the Fair premises during the hours of the Fair. (5 or 10) Booth complimentary gate passes (value $25-$50) will be provided to booth sharing Vendors. These passes are surrendered when used. Additional gate passes shall be provided by the Association to the Vendor at the reduced cost of $3.00 per pass.
Political candidates and organizations must have counters in the front of their booths and must remain behind said counters.